(Please read this note carefully and carry a copy on your travel to the workshop)
Welcome
This information sheet is intended to inform you of the necessary preparations before your travel and of what you can expect once you have arrived in Kigali.
Online registration of all participants is compulsory and shall be done by 31 July 2023 through the link provided in the invitation letter.
The World Organisation for Animal Health – WOAH will cover travel costs (economy class with the most direct route) for funded participants and speakers. The regional office in Nairobi will purchase air tickets for international flights and send all relevant details to the e-mail address provided by participants in their online registration form.
Please note that, by accepting their flight itinerary, participants agree to cover any charges and fees resulted from modifications requested for personal reasons after the issuance of the ticket.
Any sponsored participant wishing to purchase – for exceptional reasons – his/her air ticket by him/herself, must compulsorily inform WOAH in advance, providing the provisional booking/invoice before confirming the flight reservation. In this case, and in addition to the beforehand formal agreement with WOAH, the original of both ticket invoice and boarding passes will be required for reimbursement of the economy fare.
All participants are responsible to enquire on the visas and/or transit visas required and make the necessary arrangements to obtain them for the full round trip. Participants are requested to contact the relevant Consulate, High Commission or Embassy in their countries to make all necessary arrangements. Please apply for a single entry visitors’ visa.
Most travellers to Rwanda can obtain a visa on arrival. The cost of the visa (usually USD 50) will be reimbursed by WOAH upon presentation of the original visa or the receipt. Visas can also be obtained ahead of time at any Rwandan foreign diplomatic mission. There exists no online e-visa application system.
Up-to-date official information: Visa (migration.gov.rw)
A visitors’ visa (recommended for attending seminars and workshops) is valid for 90 days for nationals of a country which has a visa waiver with Rwanda and 30 days for nationals of a country which is a member of the African Union, the Commonwealth or La Francophonie.
The former means that all African participants will obtain a visitors’ visa upon arrival, free of charge.
In addition, nationals and residents of these East African Community (EAC) partner states can apply for a visitors’ pass (or inter-state pass) from their national immigration portals or upon departure, at passport control :
The accommodation of participants will be arranged at the ONOMO HOTEL KIGALI, RWANDA
Onomo Hotel Kigali Rating: **** |
| Link : | https://www.onomohotels.com/en/hotel/onomo-hotel-kigali/ | ||
| Address : KN1 Avenue, Quartier de Kiyovu | Telephone | M: (+250) 252 554 700
T: (+250) 78 3701 403 |
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| Kigali, Rwanda | Location : https://goo.gl/maps/dTjUsZ5YKNwfd9jHA | ||
| E-mail : [email protected] | |||
| Room | Standard / single | Credit cards | Mastercard |
| In-room climate control | Air conditioning | Visa Card | |
| Breakfast | Included | Check-in time | 3 pm |
| Check-out time | 12 pm | ||
| Restaurants | Secure free self – parking | ||
| Rates, including government taxes and levies | Negotiated rate : EUR 78
Approximately : USD 85 |
Internet | Free-of-charge in lounges, bedrooms, meeting rooms |
Participants sponsored by WOAH have been booked at the Onomo Hotel. WOAH will pay their hotel accommodation (bed and breakfast) directly. All other expenses (drinks, minibar, telephone, internet, dinners) must be paid by the participants on check-out.
Self-funded participants or participants, sponsored by other organisations, are welcome to make their own arrangements elsewhere, or at the Onomo Hotel, quoting the “WOAH” negotiated rate mentioned above.
All funded participants will be provided with an ad hoc per diem taking into account all expenses directly covered by WOAH. The per diem provided to the participants will serve, amongst others, to pay for the dinners and to meet all other incidental costs, such as minibar beverages, laundry, internet etc.
Coffee/tea and lunches will be provided during the breaks scheduled in the provisional agenda of the workshop. Breakfast is included in the price of the hotel room.
WOAH will host a dinner for all participants and speakers on the 2 October 2023.
Dietary or other special requirements shall be mentioned in the online registration form.
The WOAH Sub Regional Representation for Eastern Africa will organise transfer from /to Kigali International Airport and the Hotel for funded participants. After exiting the customs at the arrival hall, outside, please look for the person holding the placard “WOAH”.
Self-funded participants are kindly invited to contact WOAH Sub Regional Representation for Eastern Africa for additional information on how to reach the meeting venue.
The national currency, the Rwanda Franc (RWF) is used for all transactions in Rwanda. In May 2023, EUR 1.0 was traded for RWF 1,215 and USD 1.0 was traded for RWF 1,110. There are no particular restrictions in place. ATMs or cash points are available throughout Kigali. Visa and MasterCard cards are more readily accepted for cash withdrawals.
The meeting will take place at the Onomo Hotel where all sponsored participants and speakers will be staying. The meeting will be held in English (only).
COVID-19
Covid-19 testing is no longer a requirement prior to boarding the flight to Rwanda. However, regular Covid-19 testing is encouraged. The Passenger Locator Form is no longer a requirement before departure.
The additional Covid test is no longer required upon arrival at Kigali International Airport.
Face masks are no longer mandatory in Rwanda, but people are encouraged to wear a face mask in public indoors/closed spaces. In addition, the public is urged to get frequently tested while continuing to observe preventive measures including social distancing and hand hygiene.
A Covid test is no longer a requirement to depart Rwanda by air. However, Covid testing (at own cost) is available for all travellers whose final destination requires one at health centres and other designated sites.
More information : Info_note_for_passengers_arriving_in_Rwanda_cho.pdf (rbc.gov.rw)
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Other vaccinations and measures
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A yellow-fever international certificate of vaccination is required to enter Rwanda, if you come from a country-at-risk. Note that Rwanda itself is regarded as a low-risk country for the transmission of yellow fever [ Countries with risk of yellow fever transmission and countries requiring yellow fever vaccination (November 2022) (who.int) ]
The US CDC recommends that travelers going to Rwanda take prescription medicine to prevent malaria. Depending on the medicine you take, you will need to start taking this medicine multiple days before your trip, as well as during and after your trip. Talk to your doctor about which malaria medication you should take.
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The climate in Kigali during October can be summarized as warm and damp. October is in the spring in Kigali and is typically the 3rd warmest month of the year. Daytime maximum temperatures average around 26°C (78°F), whilst at night 13°C (56°F) is normal. No specific clothing precautions are required, but sunscreen is recommended for those not used to exposure to the equatorial sun. Long-sleeved clothing is recommended to protect against mosquito bites (malaria) at nightfall.
Voltage is 220 V (220-240V, 50Hz). Sockets are of the continental (EURO) Standard 2-pin (picture), either type C or type J. Hotels usually provide for power adaptors at a nominal deposit which is refundable on return of the adaptor during check out.
Insurance terms, when relevant, are specified in the respective invitation letter. Except for certain categories of invitees, WOAH will not be responsible for life/medical/travel insurance of the participants or for costs resulting to any illness, accident or loss which may occur during travel and/or workshop attendance.
The World Organisation for Animal Health (WOAH), as a data controller, will internally process your personal data from the registration form for the purposes of organising this webinar. The data collected will be processed internally for the aforementioned purpose and communicated to the processors in charge of hosting and maintaining WOAH’s webinar platform (if applicable). The data will be kept for up to six months. You have the right to access and rectify your personal data, as well as to request erasure and obtain data portability under certain circumstances. To exercise these rights or if you have any questions about the processing of your data, you can contact our data protection officer at [email protected]
For more information, see our Privacy Policy: www.woah.org/en/privacy-policy/.
Please note that during the workshop, the organisers of this workshop will be taking photos which will be published on their website(s). By appearing in the (group) photos, you give WOAH permission to capture, reproduce and communicate your image worldwide via its websites. If you do not agree to the terms of this photo rights release, you may refrain from appearing in the group photo. A form will be presented for your approval at the entry of the meeting room on day 1.
By participating in this event, you also agree to its video recording by WOAH to assist in the preparation of the meeting report.
The organising committee remains at your entire disposal for further questions and assistance.
For any query on the organisation please contact Ms Grace Omwega ([email protected], telephone +254 202 713 461 and mobile +254 722 519 683) in Nairobi, Kenya. We are confident that you will enjoy a pleasant and interesting stay in Rwanda and look forward to welcoming you soon.
Note that a field excursion will be organised to Lake Kivu, after the closing of the training, on Wednesday 4 October 2023 and prior to the opening of the sub-regional workshop on AMR in aquaculture, on 5 October, to which some of you will also be invited.
While the World Organisation for Animal Health (WOAH) believes the information it provides on this webpage to be reliable, WOAH does not make any warranties or guarantees as to the accuracy, completeness or timeliness of the information provided in this webpage. Reliance upon the information shall be your responsibility. Under no circumstances shall WOAH be liable for any loss, damage, liability or expense incurred or suffered that is claimed to have resulted from the use of the information on this webpage. This document may contain links and references to third-party websites. The linked sites are not under the control of WOAH, and WOAH is not responsible for the content of any linked site, or any link contained in a linked site. It is your responsibility to evaluate the content and usefulness of information obtained from these third-party websites.
