(Please read this note carefully and carry a copy on your travel to the workshop)
Karibu sana, welcome
This information sheet is intended to inform you of the necessary preparations before your travel and of what you can expect once you have arrived in Nairobi.
Online registration of all participants is compulsory and shall be done by 31 January 2023 at the link provided in the invitation letter.
The World Organisation for Animal Health – WOAH will cover travel costs (economy class with the most direct route) for funded participants and speakers. The regional office in Nairobi will purchase air tickets for international flights and send all relevant details to the e-mail address provided by participants in their online registration form.
Please note that, by accepting their flight itinerary, participants agree to cover any charges and fees resulted from modifications requested for personal reasons after the issuance of the ticket.
Any sponsored participant wishing to purchase – for exceptional reasons – his/her air ticket by him/herself, must compulsorily inform WOAH in advance, providing the provisional booking/invoice before confirming the flight reservation. In this case, and in addition to the beforehand formal agreement with WOAH, the original of both ticket invoice and boarding passes will be required for reimbursement of the economy fare.
All participants are responsible to enquire on the visas and/or transit visas required and make the necessary arrangements to obtain them for the full round trip. Participants are requested to contact the relevant Consulate, High Commission or Embassy in their countries to make all necessary arrangements. Please apply for single entry visa. A category 2 Single Entry Visa is valid for travel with 3 months from the date of issue.
Most travellers to Kenya can apply for a visa online or e-visa (see the list of exemptions below). All e-visa applications attract a USD 1 service charge and a card handling fee will be surcharged. A card handling fee will be surcharged for Debit cards, Credit cards, VISA Card, Mastercard, bringing the cost of the visa to USD 51. The visa will be reimbursed by WOAH upon presentation of the original visa or the receipt.
Beware of fraudulent websites, offering (e)visa services at much higher prices (and usually not delivering, or not in time).
Up-to-date official information: evisa.go.ke | Republic of Kenya Electronic Visa System
FOREIGNERS seeking to enter the Republic of Kenya should be in possession of a valid travel document not less than six months before expiry, and a return ticket. During the application process, you will be required to attach the following documents. The file formats that may be attached are PDF, JPG, or Microsoft Word.
For a tourist (recommended for attending seminars and workshops) this requires :
Identity Documents
In order to apply online, you will be required to create a user account : eCitizen – Gateway to All Government Services
Citizens of the following countries do not require a visa to enter into Kenya (category 1 – exempt) :
Nationals of the following countries require a “referred visa” to enter into Kenya (category 3). A “referred visa” is one that requires special clearance from the Department of Immigration prior to issuance of the visa. Applicants whose nationals fall under referral visa category are not advised to book flight tickets or make any reservations before they get their visa. This is applicable to nationals of :
If your country is on the above list, you must apply at the nearest Kenya diplomatic mission (see list on the right had side). Should you need support letters or referrals from the organisers, please contact Ms Grace Omwega ([email protected], telephone + 254 202 713 461 and mobile + 254 722 519 683) in Nairobi.
KENYAN EMBASSIES & HIGH COMMISSIONS IN THE WORLD
In order to apply online, you will be required to create a user account. Start the procedure here : eCitizen – Gateway to All Government Services
After full electronic payment, await approval (by e-mail), then download and print the e-visa from your eCitizen account. Present your printed e-visa to the immigration officer at the port of entry.
The accommodation of funded and self-funded participants will be arranged at the SAROVA Panafric Hotel.
SAROVA Panafric Hotel Rating : ****Link : SAROVA PANAFRIC | Best Hotels in Nairobi | Luxury Hotel (sarovahotels.com) |
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| Address : | Valley Road, Upper Hill, | Telephone contact : | +254 709 111 000 | |||
| Nairobi, Kenya | Location : https://goo.gl/maps/yXGsMrEfJbjbBH218 | |||||
| E-mail contact : [email protected] | ||||||
| Room | Standard / single | Credit cards | Visa, MasterCard, AMEX, Diners | |||
| In-room climate control | air conditioning | |||||
| Breakfast | included | Check-in | 2 pm | |||
| Restaurants | Flame Tree | Check-out | 11 am | |||
| Room service | Secure free self – parking | |||||
| Rates (for non-WOAH sponsored attendants) including government taxes and levies | Negotiated rate : USD 100
Approximately : EUR 93 |
Internet | Free-of-charge in lounges, bedrooms, meeting rooms, restaurant | |||
Participants sponsored by WOAH have been booked at the Sarova Panafric Hotel. WOAH will pay their hotel accommodation (bed and breakfast) directly. All other expenses (drinks, minibar, telephone, internet) must be paid by the participants on check-out.
Self-funded participants or participants, sponsored by other organisations, are welcome to make their own arrangements elsewhere, or at Sarova Panafric Hotel, quoting the “WOAH” negotiated rate mentioned above.
All funded participants will be provided with an ad hoc per diem taking into account all expenses directly covered by WOAH. The per diem provided to the participants will serve, amongst others, to pay for the dinners and to meet all other incidental costs. Other extra costs such as dinners, laundry, internet etc. shall therefore be paid for by the participants.
Coffee/tea and lunches will be provided during the breaks scheduled in the provisional agenda of the workshop. Breakfast is included in the price of the hotel room.
WOAH will host a dinner for all participants and speakers on the 15 March 2023.
Dietary or other special requirements shall be mentioned in the online registration form.
The WOAH Sub Regional Representation for Eastern Africa will organise transfer from/to the airport (Jomo Kenyatta International Airport – JKIA) and the SAROVA Panafric Hotel for funded participants. After exiting the customs at the arrival hall, outside, please look for the person holding the placard “WOAH ”.
Self-funded participants are kindly invited to contact WOAH Sub Regional Representation for Eastern Africa for additional information on how to reach the meeting venue.
The national currency, Kenya Shilling (KES) is used for all transactions in Kenya. In December 2022, EUR 1.0 was traded for KES 130 and USD 1.0 was traded for KES 123. Electronic payment systems are widely available in retail and hospitality businesses, and so are banks and ATMs.
The meeting will take place at the SAROVA Panafric Hotel where all sponsored participants and speakers will be staying. The meeting will be held in English as the main working language, with simultaneous interpretation to French. Most presentations will be screened simultaneously in French and English.
COVID-19
All travellers to Kenya over 12 years of age will be, at all ports of entry, required to show proof of either COVID-19 vaccination or a negative COVID-19 PCR test conducted no more than 72 hours before departure.
Those travellers with no proof of vaccination or a PCR test, or with flu-like symptoms, will be required to undergo a rapid antigen test at their own cost of USD 30. Those who test positive on antigen RDT will be required to take a PCR test at their own cost of 50 USD and self-isolate as per Ministry of Health guidance on isolation.
Any traveller entering Kenya with flu-like symptoms will be required to fill the passenger locator form on the ‘jitenge’ platform: https://ears.health.go.ke/airline_registration/ and to undergo a rapid antigen test at their own cost regardless of age or vaccination status. If the antigen test is positive, they will be required to undergo a COVID-19 PCR test at their own cost.
Travellers below the age of 12 years shall be exempt from the requirements of a vaccination certificate or Pre departure PCR test.
Full details of the Government of Kenya’s entry requirements in relation to coronavirus can be found on the Kenya Civil Aviation Authority website.
If you’re fully vaccinated :
If you’re not fully vaccinated. Unvaccinated individuals must show a negative COVID-19 PCR test conducted not more than 72 hours before departure.
Other vaccinations and measures
A yellow-fever international certificate of vaccination is required to enter Kenya, and it is checked upon arrival. Kenya has recently experienced outbreaks, therefore being vaccinated is not a matter of bureaucracy, but is important to be protected.
In general, malaria prophylaxis is not necessary if you sejourn in Nairobi.
In February in Nairobi, the climate is quite dry (with 89 mm of rainfall over 4 days). In january there is an average of 58 mm of precipitation over 4 days. The climate quite pleasant. The high seasonal norm is 28°C. The minimum is 16°C. Thus, the mean temperature average in february in Nairobi is 22°C. Day length in Nairobi is generally 12:09. Sunrise is at 06:42 and sunset is at 18:51. No specific winter or summer clothing is required, but sunscreen is recommended for those who are not used to exposure to equatorial sunshine.
Voltage is 220 V (220-240V, 50Hz). Sockets are of the British (UK) Standard 3-pin (picture). Hotels usually provide for power adaptors at a nominal deposit which is refundable on return of the adaptor during check out.
Insurance terms, when relevant, are specified in the respective invitation letter.
The World Organisation for Animal Health (WOAH), as a data controller, will internally process your personal data from the registration form for the purposes of organising this webinar. The data collected will be processed internally for the aforementioned purpose and communicated to the processors in charge of hosting and maintaining WOAH’s webinar platform (if applicable). The data will be kept for up to six months. You have the right to access and rectify your personal data, as well as to request erasure and obtain data portability under certain circumstances. To exercise these rights or if you have any questions about the processing of your data, you can contact our data protection officer at [email protected]
For more information, see our Privacy Policy: www.woah.org/en/privacy-policy/.
Please note that during the workshop, the organisers of this workshop will be taking photos which will be published on their website(s). By appearing in the (group) photos, you give WOAH permission to capture, reproduce and communicate your image worldwide via its websites. If you do not agree to the terms of this photo rights release, you may refrain from appearing in the group photo. A form will be presented for your approval at the entry of the meeting room on day 1.
By participating in this event, you also agree to its video recording by WOAH to assist in the preparation of the meeting report.
The organising committee remains at your entire disposal for further questions and assistance.
For any query on the organisation please contact Ms Grace Omwega ([email protected], telephone + 254 202 713 461 and mobile + 254 722 519 683) in Nairobi.
We are confident that you will enjoy a pleasant and interesting stay in Kenya and look forward to welcoming you soon.
While the World Organisation for Animal Health (WOAH) believes the information it provides on this webpage to be reliable, WOAH does not make any warranties or guarantees as to the accuracy, completeness or timeliness of the information provided in this webpage. Reliance upon the information shall be your responsibility. Under no circumstances shall WOAH be liable for any loss, damage, liability or expense incurred or suffered that is claimed to have resulted from the use of the information on this webpage. This document may contain links and references to third-party websites. The linked sites are not under the control of WOAH, and WOAH is not responsible for the content of any linked site or any link contained in a linked site. It is your responsibility to evaluate the content and usefulness of information obtained from these third-party websites.
